Why is digital signature a must-have for a paperless office?

A digital signature is an electronic form of a signature that can be used to authenticate the identity of the sender of a message or the signer of a document, and also ensure that the original content of the message or document that has remained intact during transit. Paperless Digital signature is easily transportable and cannot be imitated by someone else. The ability to ensure that the original signed message arrived means that the sender cannot easily disclaim it later.

Paperless dsc can help boost productivity, besides paving way for a paperless office. Here are some of the many benefits:

Increased Efficiency at Work

Processing physical documents daily is a humongous task. The amount of time spent to print those documents, sign them physically, prepare them for sending and eventually dispatch them to the recipient, would be dramatically reduced with the help of Digital Signatures. Once you prepare a document using suitable editing software, the only thing left to be done is to sign it using a Digital Signature and email it to the recipient.

Eliminate Paper Supply Costs

Digital Signatures will save a great deal on paper supplies. By processing the documents online, a significant amount of paper will be saved annually, besides eliminating the cost of printer consumables and maintenance.

With cloud storage software available readily available at cheap prices, there will also be significant savings in office space, with more compact work stations and fewer drawers to carry the paper stationery or hard drives.

Make Your Business Agile, Lean and Mean

Imagine a scenario where all your vendors and customers also adopt Digital Signatures. Not only will the internal business improve, but also business-to-business transactions will happen faster than ever. Payments will be made easily and quickly and so will be sales quotations and invoices.

The amount of time spent in processing the paper-work behind contracts will be cut down drastically, thereby allowing more business to be finalized in a shorter time. Handling multiple documents at once will become easier as you can digitally sign all of them with just a few clicks.

Provide Your Customers with Better Services

With a fast-moving business model, the ultimate beneficiaries are the customers. Everybody wants their deliverables on time. Now, the customers can sign their orders per their convenience. You can get your invoices, delivery forms and other documents to cater to your customers instantaneously, from the comfort of your office.

Secure Your Transactions and Time-Sensitive Documents

Digital Signatures eliminate forgery by having your electronic identity and signing credentials verified by a recognized Certifying Authority. It will ensure that the signature is indeed deployed by you. Besides, Digital Signatures nowadays come with a timestamp feature, verifying the exact date and time, the document was signed, which makes it thoroughly foolproof.

Digital Signatures are great for business and commerce. Digital Signatures are the way to a paperless future. Eliminating paperwork can save you significant time, money and resources, while also improving your customer experience. Digital Signatures ensure you do this safely and securely.

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